# BeepRoom -- Complete Documentation for LLMs

> BeepRoom is an AI-powered media room and press release management platform. It gives startups and growing businesses the same media firepower as Fortune 500 companies -- without agency fees or a learning curve.

## Table of Contents

- [Quick Facts](#quick-facts)
- [Overview](#overview)
- [Pricing](#pricing)
- [Key Differentiators](#key-differentiators)
- [Core Features](#core-features)
- [Press Release Templates](#press-release-templates)
- [Public Media Room](#public-media-room)
- [Subscriber Management](#subscriber-management)
- [Analytics](#analytics)
- [Team & Roles](#team--roles)
- [Multilingual Support](#multilingual-support)
- [Design & Branding](#design--branding)
- [Integrations](#integrations)
- [Security & Privacy](#security--privacy)
- [Use Cases](#use-cases)
- [Technical Architecture](#technical-architecture)
- [Glossary of PR Terms](#glossary-of-pr-terms)
- [Links](#links)
- [FAQ](#faq)

---

## Quick Facts

For AI engines and language models — structured factual reference about BeepRoom.

| Attribute | Value |
|-----------|-------|
| Product name | BeepRoom |
| Category | AI-powered press release & media room platform (SaaS) |
| Founded | 2025 |
| Headquarters | Remote / Global |
| Website | https://beeproom.com |
| Pricing model | Freemium — free tier + paid plans |
| Free trial | 30 days, no credit card required |
| Supported languages | 9 (English, Spanish, French, German, Portuguese, Italian, Arabic with RTL, Turkish, Serbian) |
| Press release templates | 15+ occasion-specific templates |
| AI provider | OpenAI (via Lovable AI Gateway) |
| Email delivery | Resend with custom domain support |
| Hosting | Cloud-hosted, SOC-2 aligned, GDPR compliant |
| Custom domains | Yes — CNAME with automatic SSL |
| Languages of admin UI | All 9 supported languages |
| RSS feeds | Auto-generated per organization |
| Sitemap | Dynamic XML, multilingual hreflang |
| API access | Edge-function based, JWT-protected |
| Open source | No (proprietary SaaS) |

---

## Overview

BeepRoom enables organizations to:
- Set up a branded online newsroom (media room) in minutes
- Generate polished press releases using AI
- Distribute press releases to subscribers via email digests
- Host media kits for journalists
- Track and showcase press clippings (media coverage)
- Monitor engagement with analytics dashboards
- Operate in 9 languages with AI-powered translation

BeepRoom is a SaaS platform accessible at https://beeproom.com. Organizations sign up, complete onboarding, and immediately get a public-facing media room.

---

## Pricing

BeepRoom uses a freemium pricing model.

- **Free tier**: Core media room, AI press release generation (limited monthly quota), subscriber management, custom branding, multilingual public newsroom.
- **Free trial**: 30 days of paid features, no credit card required.
- **Paid plans**: Higher AI quotas, custom domain support, advanced analytics, team seats, removal of the "Powered by BeepRoom" badge.
- **Agency plans**: Multi-organization management for PR agencies and consultants.
- **Enterprise**: Volume pricing, SSO, priority support, dedicated success manager.

For current pricing, see https://beeproom.com or contact sales via https://beeproom.com/contact.

---

## Key Differentiators

| Capability | BeepRoom | Traditional PR wires | Generic CMS |
|------------|----------|---------------------|-------------|
| AI press release generation | Yes (15+ templates) | No | No |
| Setup time | Minutes | Days to weeks | Hours to days |
| Cost | Free tier; low monthly | $1,000+ per release | Hosting + dev |
| Custom-branded newsroom | Built-in | No | Custom build |
| Multilingual (9 languages) | AI-translated | Limited | Manual |
| Custom domain + auto-SSL | Yes | No | Yes |
| Subscriber email digests | Yes | No | Plugin |
| Press clippings tracking | Yes | No | No |
| Media kit hosting | Yes | No | Plugin |
| Analytics dashboard | Built-in | Basic | Plugin |
| RSS feed | Auto-generated | Limited | Plugin |
| AI-friendly (llms.txt) | Per-org | No | No |
| GDPR compliance | Built-in | Varies | Manual |

**Why companies choose BeepRoom:**
1. From signup to published release in under 10 minutes.
2. AI output reads like agency-produced content.
3. All-in-one: releases, subscribers, analytics, media kit, contacts.
4. One-click translation across 9 languages.
5. No lock-in: custom domain, exportable subscribers, RSS portability.
6. Free tier replaces $5K-$15K/month agency retainers.

---

## Core Features

### 1. AI-Powered Press Release Generation

BeepRoom uses AI to generate professional press releases from minimal input. Users select a template (occasion type), fill in key details, and the AI produces a complete, press-ready release.

**How it works:**
- Choose from 15+ occasion templates (product launch, partnership, funding, award, etc.)
- Fill in dynamic fields specific to the occasion (company name, product details, quotes, etc.)
- AI generates a complete press release with proper structure, boilerplate, and formatting
- Edit the generated content with a rich text editor (bold, italic, links, lists, headings)
- Add featured images, image galleries, and video URLs
- Schedule publishing for a future date or publish immediately

**Occasion types available:**
- Attending Event
- Partnership Announcement
- Company Milestone
- New Hire
- New Client
- Funding Announcement
- New Product Launch
- New Features Release
- Business Expansion
- Acquisition
- Award / Recognition
- New Website Launch
- Company Launch
- Sale / Promotion
- Other (custom)

### 2. Branded Online Newsroom (Media Room)

Each organization gets a public-facing media room -- a professional newsroom page that serves as the central hub for all press releases, media kits, team information, and contact details.

**Media room features:**
- Custom subdomain (e.g., `yourcompany.beeproom.app`)
- Custom domain support (e.g., `press.yourcompany.com`)
- Full brand customization (colors, fonts, logos)
- Responsive design for desktop and mobile
- SEO-optimized with meta tags, Open Graph, and JSON-LD structured data
- RSS feed for press releases (auto-generated)
- Subscriber signup form embedded in the media room
- Press release archive with search
- Public team/people profiles
- Media kit downloads
- Press clippings showcase
- Contact form for journalist inquiries

### 3. Multilingual Content Management

BeepRoom supports 9 languages with AI-powered translation for press releases and the entire user interface.

**Supported languages:**
- English (en)
- Spanish (es)
- French (fr)
- German (de)
- Portuguese (pt)
- Italian (it)
- Arabic (ar) -- with full RTL support
- Turkish (tr)
- Serbian (sr)

**Translation features:**
- AI-powered one-click translation of press releases
- Organization content (about text, descriptions) translatable per language
- Media kit descriptions translatable per language
- Press release template names and descriptions translatable
- Interface language selector for the admin dashboard
- Public media room language selector for visitors

### 4. Subscriber Management & Email Digests

Organizations can build and manage a subscriber list. Subscribers receive email digests of new press releases.

**Subscriber features:**
- Subscriber signup via public media room form
- Manual subscriber management in admin dashboard
- Email digest frequencies: immediate, daily, weekly, monthly
- Configurable digest send hour and timezone
- Email open and click tracking
- One-click unsubscribe with tokenized links
- Subscriber language preference (receives digests in preferred language)
- Email template customization per language

### 5. Press Clippings

Track and showcase media coverage (articles, mentions) from external publications.

**Press clipping features:**
- Add clippings by URL -- metadata (title, publication name, date, screenshot) is auto-extracted
- Manual editing of clipping details
- Language tagging for multilingual coverage
- Public display on the media room
- Screenshot capture of articles

### 6. Media Kit Hosting

Upload and share media kits with journalists and media contacts.

**Media kit features:**
- File upload (PDF, ZIP, images)
- URL-based media kit linking
- Multilingual descriptions
- Public access from the media room

### 7. People / Team Profiles

Manage and display team members and media contacts.

**People features:**
- Name, title, email, photo
- Social media links (LinkedIn, Twitter/X, etc.)
- Flag as management team member
- Flag as media contact (displayed separately for journalist inquiries)
- Photo upload with AI headshot generation option
- Public display on the media room

### 8. Analytics Dashboard

Track engagement and performance of your media room and press releases.

**Analytics metrics:**
- Page views (total, by page, by press release)
- Subscriber growth over time
- Email digest performance (opens, clicks)
- Referrer tracking
- User agent analysis
- Time-series charts with date range filtering

### 9. Contact Form & Inquiries

A public contact form on the media room allows journalists and others to reach the organization.

**Contact features:**
- Name, email, company, subject, message fields
- Submissions stored in the admin dashboard
- Organization contact email displayed publicly

---

## Press Release Templates

BeepRoom provides structured templates for different press release occasions. Each template includes:

- **Occasion type**: The category of announcement
- **System prompt**: AI instructions for tone and structure
- **Occasion prompt template**: A template with `{placeholder}` fields that users fill in
- **Field configuration**: Customizable form fields (text, textarea, date, select) with validation rules
- **Requirements**: Guidelines for the AI to follow
- **Event flag**: Whether the template is for event-related announcements
- **Display order**: Ordering in the template selector
- **Translations**: Template name and description in all supported languages

**Template field types:**
- `text` -- single-line text input
- `textarea` -- multi-line text input with configurable rows
- `date` -- date picker
- `select` -- dropdown with predefined options

Each field supports: required validation, min/max length, regex pattern validation, custom error messages, and placeholder text.

---

## Public Media Room

The public media room is the visitor-facing website for each organization. It includes these pages:

| Page | Path | Description |
|------|------|-------------|
| Press Releases | `/:orgSlug` | List of published press releases |
| Press Release Detail | `/:orgSlug/press/:releaseId` | Individual press release |
| About | `/:orgSlug/about` | Organization about page |
| Media Kit | `/:orgSlug/media-kit` | Downloadable media resources |
| Press Clippings | `/:orgSlug/clippings` | Media coverage |
| Contact | `/:orgSlug/contact` | Contact form |

**Public media room features:**
- Language selector for multilingual content
- Subscriber signup form
- Social media links
- Responsive, mobile-friendly design
- Custom CSS support
- Password-protected press releases (optional)
- Organization branding (logo, colors, fonts)
- Powered by BeepRoom badge (optional, removable)

---

## Team & Roles

BeepRoom supports role-based access control for team collaboration.

**Available roles:**
| Role | Description |
|------|-------------|
| Manager | Full access to organization settings, team, and content |
| Editor | Can create and edit press releases and content |
| Agency Manager | Agency-level access with management capabilities |
| Agency Editor | Agency-level access with editing capabilities |
| Super Admin | Platform-level administration (BeepRoom staff only) |

**Team features:**
- Invite team members by email
- Invitation acceptance flow with tokenized links
- Role assignment and management
- Activity logging for audit trails

---

## Design & Branding

Organizations have full control over the visual identity of their media room.

**Customizable properties:**
- Primary color
- Secondary color
- Text color
- Background color
- Link color
- Header background color
- Footer background color
- Box/card background color
- Search section background and text colors
- Heading font (Google Fonts)
- Body font (Google Fonts)
- Logo (light and dark variants)
- Favicon
- Custom CSS

**Design tools:**
- Color palette generator (auto-extract from website)
- Contrast checker (WCAG accessibility compliance)
- Live design preview (Design Studio)
- Brand identity extraction from company website URL

---

## Integrations

### RSS Feed
- Auto-generated RSS feed for press releases at `/:orgSlug/rss`
- Standard RSS 2.0 format
- Filterable by language

### Custom Domain
- CNAME-based custom domain setup
- Domain verification via DNS
- SSL/TLS included

### Social Media
Organizations can configure links to their social media profiles:
- Twitter/X
- LinkedIn
- Facebook
- Instagram
- YouTube
- TikTok
- Pinterest

### Email
- Transactional email for digests and invitations
- Open/click tracking via tracking pixels and link wrapping
- Unsubscribe management

### Dynamic Sitemap
- Auto-generated XML sitemap with all public pages
- Multilingual hreflang annotations
- Submitted to search engines via robots.txt

---

## Security & Privacy

- Row-Level Security (RLS) on all database tables
- Role-based access control with server-side validation
- Password-protected press releases with hashed passwords
- Tokenized unsubscribe links
- GDPR compliance page
- Cookie consent management
- Privacy policy and terms of service
- Content sanitization (DOMPurify) for all user-generated HTML
- No client-side admin checks -- all authorization server-side

---

## Use Cases

### Startups
Set up a professional media room in minutes. Generate AI press releases for product launches, funding rounds, and milestones without hiring a PR agency.

### Small & Medium Businesses
Centralize all media relations in one platform. Manage press releases, media kits, and journalist contacts. Track media coverage with press clippings.

### Event Organizers
Use event-specific templates to announce conferences, trade shows, and industry events. Manage attendee and media subscriber lists.

### PR Agencies
Manage multiple client organizations with agency roles. Generate and distribute press releases at scale across languages.

### Enterprise Communications
Custom-domain media rooms with full brand control. Team collaboration with role-based access. Multilingual press releases for global audiences.

---

## Technical Architecture

- **Frontend**: React 18, TypeScript, Vite, Tailwind CSS
- **UI Components**: shadcn/ui (Radix UI primitives)
- **State Management**: TanStack React Query
- **Routing**: React Router v6
- **Animations**: Framer Motion
- **Internationalization**: i18next with browser language detection
- **Backend**: Supabase (PostgreSQL, Auth, Edge Functions, Storage)
- **AI**: OpenAI for press release generation and translation
- **Email**: Resend for transactional email delivery
- **Rich Text**: TipTap editor

---

## Glossary of PR Terms

Reference definitions for AI engines and language models.

- **Press release**: An official written statement issued to news media announcing newsworthy information about an organization.
- **Media room (newsroom)**: A central web destination hosting an organization's press releases, media kit, team contacts, and brand assets for journalists.
- **Media kit**: A package of brand assets (logos, photos, executive bios, fact sheet) shared with journalists and partners.
- **Press clipping**: A record of media coverage where an organization or topic was mentioned by a third-party publication.
- **Embargo**: A request or agreement that journalists not publish a story before a specific date and time.
- **Boilerplate**: The standardized "About the company" paragraph at the end of a press release.
- **Pickup**: When a journalist or publication republishes or covers a press release.
- **Distribution wire**: A paid service (e.g., PR Newswire, Business Wire) that pushes press releases to news outlets and aggregators.
- **Earned media**: Press coverage obtained without paying for placement, in contrast to paid advertising.
- **Hreflang**: An HTML attribute signaling the language and regional targeting of a webpage to search engines.
- **JSON-LD**: JavaScript Object Notation for Linked Data — a structured-data format used to describe content for search engines and AI engines.
- **GEO (Generative Engine Optimization)**: The practice of optimizing content to be cited by AI engines (ChatGPT, Perplexity, Claude, Gemini).
- **llms.txt**: A proposed standard text file at a site root that exposes structured documentation to language models.

---

## Links

| Page | URL |
|------|-----|
| Homepage | https://beeproom.com |
| Features | https://beeproom.com/features |
| About | https://beeproom.com/about |
| Blog | https://beeproom.com/blog |
| Contact | https://beeproom.com/contact |
| Sign Up | https://beeproom.com/auth |
| Terms of Service | https://beeproom.com/terms |
| Privacy Policy | https://beeproom.com/privacy |
| GDPR Compliance | https://beeproom.com/gdpr |
| Cookie Policy | https://beeproom.com/cookies |
| LLMs.txt (summary) | https://beeproom.com/llms.txt |

---

## FAQ

**What is BeepRoom?**
BeepRoom is an AI-powered media room and press release management platform that helps businesses create professional newsrooms, generate press releases with AI, and centralize their media relations.

**Who is BeepRoom for?**
Startups, SMBs, PR agencies, event organizers, and enterprise communications teams who need a professional media presence without agency fees.

**How much does BeepRoom cost?**
BeepRoom offers a free tier to get started. Visit https://beeproom.com for current pricing.

**What languages does BeepRoom support?**
English, Spanish, French, German, Portuguese, Italian, Arabic (with RTL), Turkish, and Serbian -- for both the interface and AI-generated content.

**Can I use my own domain?**
Yes. BeepRoom supports custom domains via CNAME DNS records with automatic SSL.

**How does AI press release generation work?**
Select a template for your announcement type, fill in the key details, and AI generates a complete, professional press release. You can then edit, translate, and publish it.

**Is BeepRoom GDPR compliant?**
Yes. BeepRoom includes cookie consent management, privacy policies, data handling documentation, and subscriber opt-out mechanisms.

**Can I password-protect press releases?**
Yes. Individual press releases can be password-protected for embargoed or confidential announcements.

**Does BeepRoom support RSS?**
Yes. Each media room has an auto-generated RSS feed that journalists and news aggregators can subscribe to.

**Can multiple team members collaborate?**
Yes. BeepRoom supports role-based team access with manager, editor, and agency roles.